Privacy Policy

Last updated: 13 November 2025

This Privacy Policy explains how SEO SYSTEM (“we”, “us”, “our”) collects, uses, and protects your personal data when you submit a lead form to request a free SEO trial or contact us about our services.

We are committed to protecting your privacy and handling your personal data in a lawful, fair, and transparent way. This Policy is intended to comply with applicable data protection laws, including the UK General Data Protection Regulation (“UK GDPR”) and, where applicable, the EU General Data Protection Regulation (“GDPR”).

1. Data controller

The data controller responsible for your personal data is:

SEO SYSTEM
Spain
Email: ukrsot2@gmail.com

2. Personal data we collect

When you submit a lead form, we may collect the following information:

• Full name
• Business email address
• Business website URL
• Company name (if provided)
• Your SEO goals or preferences (for example, more traffic, better rankings, more leads)
• Any additional information you choose to provide in free-text fields

We may also receive limited technical information automatically from Google Ads (for example, approximate location, device type, language settings) to help us understand where our leads are coming from and improve our marketing.

3. How we use your personal data

We use your personal data for the following purposes:

• To contact you about your request for a free SEO trial.
• To assess whether your website is a good fit for our services.
• To provide you with information, proposals, or recommendations about SEO improvements.
• To schedule calls or meetings related to the free trial or ongoing services.
• To keep internal records, analytics, and statistics about how our marketing campaigns perform.

We do not sell your personal data or share it with third parties for their own marketing purposes.

4. Legal basis for processing

We process your personal data on the following legal bases:

• Legitimate interests – We have a legitimate interest in responding to your enquiry, providing the requested free SEO trial, and promoting our services to people who actively requested information from us.
• Consent – Where required by law (for example, for certain email communications), we rely on your consent, which you can withdraw at any time by contacting us.

5. How long we keep your data

We keep your personal data only for as long as it is reasonably necessary for the purposes described in this Policy:

• Lead form data related to the free trial is usually retained for up to 24 months after our last interaction with you, in case you decide to work with us later or we need the information for our internal records.
• If you become a paying client, your data may be retained for a longer period as part of our client records, in line with legal and accounting requirements.

When we no longer need your personal data, we will delete it or anonymise it.

6. How we share your personal data

We may share your personal data with trusted third-party service providers who help us run our business, such as:

• Cloud services and hosting providers (for example, email and file storage).
• Customer relationship management (CRM) or spreadsheet tools used to store and manage leads.
• Analytics and reporting tools used to measure the performance of our marketing campaigns.

These third parties are only allowed to process your personal data on our behalf, in line with our instructions, and must keep it secure and confidential.

We may also disclose your personal data where required by law, regulation, or a valid legal request.

7. International data transfers

Some of our service providers may be located outside of the United Kingdom or the European Economic Area (“EEA”). In such cases, we will ensure that appropriate safeguards are in place to protect your personal data, such as:

• Using countries that have been recognised as providing an adequate level of data protection; or
• Using standard contractual clauses approved by the European Commission or the UK authorities.

8. Your rights

Depending on your location and applicable law, you may have the following rights regarding your personal data:

• Right of access – to request a copy of the personal data we hold about you.
• Right to rectification – to ask us to correct inaccurate or incomplete data.
• Right to erasure – to ask us to delete your personal data, in certain cases.
• Right to restriction – to ask us to limit how we use your data, in certain cases.
• Right to object – to object to our processing based on legitimate interests or direct marketing.
• Right to data portability – to receive your data in a structured, commonly used format, in certain cases.

You can exercise these rights by contacting us at ukrsot2@gmail.com. We may need to verify your identity before handling your request.

If you are not satisfied with how we handle your personal data, you also have the right to lodge a complaint with your local data protection authority. In the UK, this is the Information Commissioner’s Office (ICO).

9. Marketing communications

If you have requested information about our services or a free SEO trial, we may send you related emails or messages. You can opt out of marketing communications at any time by following the “unsubscribe” link in our emails or by contacting us directly.

10. Cookies and tracking

We do not place cookies through the Google lead form itself. However, if you visit our website SEO SYSTEM, cookies and similar technologies may be used to analyse traffic and improve the site. If applicable, please refer to the cookie notice available on our website for more information.

11. Security

We take reasonable technical and organisational measures to protect your personal data from unauthorised access, loss, misuse, or disclosure. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or services. The “Last updated” date at the top of this page indicates when this Policy was last revised. We encourage you to review this page periodically.

13. Contact us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at:

SEO SYSTEM
Email: ukrsot2@gmail.com